East Lothian Council

Application for Relief

The following organisations can apply for mandatory or discretionary relief of business rates by completing the form below:
  • Community centre
  • Village hall
  • Recreational club
  • Athletic or sporting club
  • Enterprise trust or community interest company
  • Charity
If you require guidance when completing the form, please see Guidance Notes

How we use the information you provide.

a. Application Details


Please note that fields marked * are required.

In order that we can deal with your enquiry quickly and fully, please provide as much information as you can. Failure to provide all of the information requested may result in a delay and we may need to contact you again for more information.

Full name of person making application *

Position within the business

Your correspondence address and postcode

Daytime telephone number *

Your email address *

b. Organisation Details

Business Rates Account Number (9 digits) *

Organisation name *

Organisation address and postcode *

Organisation telephone number *

Organisation email address *

What is the nature of your organisation?










(Office of the Scottish Charity Regulator)

If you are a charity, please provide your OSCR number here

Start date of liability *

What is the specific use of the property? *


If your organisation relates to one of the following categories, please provide the information requested. Otherwise, go to section G.
If a community centre or village hall, please complete section c.
If a recreational club, please complete section d.
If an athletic or sporting club, please complete section e.
If an enterprise trust or community interest company, please complete section f.
If a charity, please complete section g.


c. Community centre/village hall

If your property is used as a community centre or village hall, give details of the community facilities provided, e.g. a weekly timetable of events.


d. Recreational club

If your property is occupied by a recreational club, give details of activities.

If your organisation is mainly concerned with young people under 19 years, please give details of the numbers and age range of the membership and if this is restricted in any way.

Do you have a license to sell alcohol?
Yes  No  

If yes, is the income derived used solely for the benefit of the organisation?
Yes  No  



e. Athletic or Sporting Club

If your property is occupied exclusively or principally for athletic or sporting purposes, give details of the sport played and numbers of playing/non-playing members.

Are the assets of the club owned by the entire ordinary membership?
Yes  No  

Is it a members club, association or company operated on a non-commercial basis where no profits are distributed in any way other than for the benefit of the membership?
Yes  No  


f. Enterprise trust or community interest company

If your property is occupied exclusively or principally for the purposes of a club, society or other organisation not established for profit, please provide details of activities.


g. Charity


Is your property occupied by an institution or other organisation established for charitable purposes only?
Yes  No  


If your property is used as a charity shop, are goods on sale mainly donated?
Yes  No  


Are all proceeds given to charity?
Yes  No  


h. Additional Information

Any additional information you would like to provide




Evidence to support your application

Thank you for completing our online form. We will assess your application however will require evidence as outlined below to support your application. This evidence can be emailed to rates@eastlothian.gov.uk
  • Memorandum of Association or Constitution, which includes an Equal Opportunities statement
  • Proof of exemption from payment of or liability for tax under the provisions of Section 505 of the Income and Corporation Taxes Act 1988 on the grounds of charitable status (mandatory relief only)
  • Audited Accounts
  • Annual Report and Syllabus of Meetings
Accounts may require to be submitted annually.




Declaration:
I declare that, to the best of my knowledge, the information given on this form is true and correct. I understand that it is an offence to knowingly make a false declaration. I understand that enquiries may be made to verify the information given and that this may include inspection of the property. If awarded relief, I will inform the business rates team of any change in circumstances affecting the amount of business rates payable.

In addition to periodic reviews of entitlement, applicants/beneficiaries must notify the Council of any material changes likely to affect relief. The Declaration incorporates an undertaking to this effect and applicants are warned that retrospective withdrawal of relief is possible (up to 24 months) if investigation reveals that relief has continued in circumstances outwith the Council's qualifying criteria.

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